Profile

I run an aesthetic clinic end to end: the money, the team, the patient experience and the sales, and I built the software that runs it.

Three years in Dubai clinics, the last two as the one person accountable for Alkubaisy Aesthetics Clinic's operations: accounts and VAT, revenue and doctor targets, front desk and nursing workflow, suppliers, compliance and the owner's monthly numbers. I work shoulder to shoulder with the doctors and reception to turn consultations into treatments and first visits into returning patients. Along the way I designed and shipped Darbcare, the platform the clinic now runs on every day, so I understand a clinic from the ledger to the treatment room.

How I run a clinic

  • Grow revenue with the medical teamTargets per doctor, conversion of consultations into treatment plans, packages and session bundles, retouch and follow-up calls that bring patients back, and lead-source tracking so marketing spend goes where it converts.
  • A patient day that runs on timeBooking, confirmation, arrival, pre-check, doctor, treatment and close-out as one measured flow: lateness, no-shows and waiting time are tracked, not guessed.
  • Numbers the owner can act onDaily income and collections, monthly closing, doctor commissions, cost control, VAT filing and a live dashboard, so decisions are made on today's figures.
  • A team that knows its jobHiring, training and clear roles for reception, nursing and admin; written procedures; performance reviews tied to the clinic's targets.
  • Compliance without frictionConsent forms per procedure, yearly general consent, safety flags on the patient file, audit trail on every change, and readiness for DHA and tax inspections.
  • Suppliers, stock and costNegotiated supplier terms, consumables and injectables stock with expiry control, and purchase decisions tied to what the clinic actually sells.
D

Darbcare

Founder & product owner · live in production

A single system for an aesthetic clinic's whole day: reception, nursing, doctors, finance and management work from the same records, and the owner sees the clinic's numbers without waiting for month end. Built for the UAE (VAT, Dubai working hours, Arabic and English), hosted in the UAE, and in daily use at Alkubaisy Aesthetics Clinic since 2026.

  • Bookings & arrivalsAppointments, walk-ins, an arrival card that settles money, consent and file gaps before the patient goes in.
  • Patient journeyPre-check, doctor, treatment and close-out with requirements that change by service: consent per procedure, vitals, anaesthesia, retouch windows.
  • Invoicing & paymentsInvoices, receipts, prepaid packages and session credits, collections and dues, printed with the clinic's own branding.
  • Finance & reportsIncome, expenses, doctor commissions, targets and VAT-ready reporting, with the owner's dashboard reading live from the same data.
  • Audit & accessEvery change logged with who and when, role-based permissions, single sessions, and a full history on each invoice and patient file.
  • Multi-clinic consoleRegister clinics, switch modules on and off, set permission policies, and onboard a clinic's history from one Excel template with a safe undo.
Next.jsReactTypeScriptPostgreSQLSupabaseAzure UAE NorthDocker
ProductDefined every workflow and screen from the desk, the nurse station and the accounts office, then tested them on real clinic days.
BuildData model, permissions and reporting logic designed by me; shipped in short releases with my own deployment and rollback process.
RolloutMigrated the clinic from spreadsheets and a legacy system, trained the team, and now run it as the clinic's system of record.

Experience

Nov 2024 to present

Accountant & Clinic Manager

Alkubaisy Aesthetics Clinic · Dubai

  • Manage the clinic from A to Z on behalf of the owner: finance, operations, team, suppliers and compliance.
  • Drive sales with the doctors and reception: monthly targets per provider, consultation conversion, packages, follow-up and retouch recalls.
  • Own the accounting end to end: bookkeeping, payables and receivables, ledger and bank reconciliations, VAT returns.
  • Prepare and present monthly financial statements and performance reports to the clinic's leadership.
  • Run the revenue cycle: patient billing, collections and dues, prepaid packages and doctor commissions.
  • Build and monitor budgets, forecasts and cost controls; track KPIs and recommend operational changes.
  • Supervise front-desk and administrative staff: scheduling, training and performance reviews.
  • Optimise appointment scheduling and patient flow; negotiate with vendors and monitor service quality.
  • Keep the clinic compliant with healthcare regulation, VAT and internal financial policy.
  • Replaced spreadsheets and a legacy system with Darbcare, and train and support the team on it daily.
Jun 2023 to Nov 2024

Accountant

Clinica Shyma Poly Clinic · Dubai

  • Prepared and analysed monthly financial statements to accounting standards.
  • Maintained the general ledger, posted journal entries and reconciled accounts and banks.
  • Managed accounts payable and receivable, vendor invoices, payment schedules and aging reports.
  • Supported budgeting and forecasting with variance analysis for management.
  • Prepared tax schedules and filings, and audit documentation for external auditors.

What I bring

Finance

  • Bookkeeping & general ledger
  • AP / AR & reconciliations
  • Monthly closing & reporting
  • Budgeting, forecasting, cost analysis
  • UAE VAT & tax preparation
  • Audit support

Clinic management & sales

  • Full clinic management, A to Z
  • Sales targets & consultation conversion
  • Team hiring, training & reviews
  • Scheduling & patient flow
  • Supplier negotiation & stock
  • DHA, consent & VAT compliance

Systems & product

  • Darbcare (founder)
  • Clinic software design & rollout
  • QuickBooks
  • Zoho Books
  • ERP systems
  • Excel & data analysis
  • Practice-management software

Education

Bachelor of Commerce

Mansoura University, Egypt · English Department · 2022
Business administration, accounting and economics, with business English and professional communication.

Languages

  • Arabic Native
  • English Professional working proficiency